Skip to main content
DistrictCampusDirectory
CAMPUS

Crisis Plan

NETTLETON

 

SCHOOL DISTRICT

 

CRISIS MANAGEMENT

 

PLAN

 

James Dunivan…Superintendent

Dr. Karen Curtner…...Assistant Superintendent

Grace Petersen………Curriculum Specialist

Lacy Baker……..Curriculum Specialist

                                                

Nettleton School District Crisis Management Plan provides general guidelines, procedures and resources that may be utilized by school crisis management team during emergency situations. This manual is intended to provide an overview of crisis procedures and to assist each school in developing their own crisis response plan that specifically meets the needs of that school.

 

 

Jack Sample, Director of Campus Security

870-351-6882

jack.sample@nettletonschools.net

 

 

Linda Graham, District Crisis Coordinator

870-351-6343 / 870 919-0872

linda.graham@nettletonschools.net

 

 

Russ Manning, SRO

870-882-3801

russ.manning@nettletonschools.net

rmanning@jonesboro.org

 

                            Sheridan Watts, SRO

870-351-4391

sheridan.watts@nettletonschools.net

swatts@jonesboro.org

 

Dustin Campbell, SRO

870-351-4399

    dustin.campbell@nettletonschools.net

                               dcampbell@jonesboro.org

 

Revised 2016

 

 

TABLE OF CONTENTS

 

 

PREFACE                                                                                                                                 4

            General Precautionary Procedures                                                                              5

            Procedures to Follow                                                                                                    6

            Panic Button System                                                                                                     7

            Training                                                                                                                         8

            Terrorism                                                                                                                      8

            Roles and Responsibilities                                                                                            9

            District Crisis Management Team in Conjunction With

            Building Crisis Teams – Immediate Decisions                                                            10

            Building Crisis Teams                                                                                                  11

            Building Level / Department                                                                                       11

            Ministry / Faith Based Organizations                                                                         13

            Communication                                                                                                          13

 

CRISIS “CREATED BY PEOPLE”                                                                                               14

            Abduction: Child Abduction from Campus                                                                 15

            Bio-Hazard Threat or Emergency                                                                               16

            Bomb Threat (Includes Terroristic Acts)                                                                     17

                        Evacuation Procedures                                                                                   17

                        Bomb Threat Checklist                                                                                    18

            Bus Incident (Includes Terroristic Acts)                                                                      19

            Death or Medical Emergency Involving                                                                     

            Student and/or Staff Member (On Campus)                                                              20

            Hostage Situation (Including Terroristic Acts)                                                            21

            Intruders / Violence (Including Terroristic Acts)                                                        22

            Weapons / Violence, Other Police Emergencies (Including Terroristic Acts)            23

            Attempted or Completed Suicide (On Campus)                                                         24

                        Report of Suicide Risk                                                                                     25

 

CRISIS “NATURAL DISASTERS”                                                                                              26

          Tornado                                                                                                                       27

            Earthquake                                                                                                                  27

            Fire (Related to Natural Disaster)                                                                               28

            Utilities                                                                                                                        28

 

 

 

 

TABLE OF CONTENTS

 

CRISIS “TECHNICAL EMERGENCIES”                                                                                      29

            Technical Emergencies (Including Terroristic Acts)                                                    30

                        Electrical Power Failure                                                                                  30

                        Gas Spills/Chemical Spills/Toxic Fumes (Outside the Building)                     30

                        Fire (Related to Utilities)                                                                                31

                        Utilities                                                                                                            31

 

FACILITIES                                                                                                                               32

            Evacuation Information                                                                                              33

            Assembly Point / Reunification Procedures                                                               34

            Family/Parent Contact Area                                                                                       34

            Building Emergency Designated Areas                                                                       35

            Medical Flight Helicopter Landing Zone                                                                     35

            Staging Area and Access for Emergency Vehicles/Traffic Access                              36

           

RESOURCES/SPECIAL CONSIDERATIONS                                                                              37

            Items for Consideration                                                                                              38

            Follow-Up                                                                                                                    38

            On-Going Crisis Intervention                                                                                      38

            Other Considerations                                                                                                  39

            Procedures for Post-Incident Staff Meetings                                                             39

            Follow-Up Staff Meetings                                                                                           40

            Crisis Team Follow-Up                                                                                                            40

            Procedures for Special Needs Students (Special Education/Regular Education)       40

            Chemical Attack/Accident                                                                                          41

            Pandemic Flu                                                                                                              42

            Guidelines for Media Relations                                                                                  48

            Memorials and Funerals                                                                                             49

 

SAMPLE LETTERS AND ANNOUNCEMENTS                                                                           50

 

DIRECTORY                                                                                                                             55

 

 

 

 

 

 

 

 

 

PREFACE

Unanticipated tragic events can quickly escalate into a school-wide catastrophe if not dealt with immediately and effectively.  Knowing what to do when an emergency situation occurs can minimize the chaos, rumors and the impact of the event on students, school personnel and community members.

 

When a disaster or emergency situation strikes, teachers and school staff are torn between the need to deal with student reactions while coping with their own reactions to the event.  This time often proves to be a period when they are least prepared to think quickly.  With some advance planning, this process can be much more effective.

 

In the event of a crisis involving or deeply affecting students and staff members in the Nettleton School District, the district and building crisis plans will be implemented.  The district plan is the product of input from Nettleton School District staff members, emergency management professionals, law enforcement officers and first responders, as well as community members.  This plan also utilizes “best practices recommendations” from leaders in the field of crisis intervention.  Each building plan is designed to address issues and procedures specific to that campus.

 

In most situations there will generally be two standard procedures for handling students and staff in any emergency situation: EVACUATION or LOCK-DOWN (this might include a traditional lock-down or implementing procedures to continue activities within the building with no outside visitors allowed in).  However, SHELTERING IN PLACE procedures may also be utilized in the event of severe weather or an incident involving chemical, radiological or biological weapons.  Some situations may begin with a lock-down and then proceed with additional actions.  It should also be stressed that flexibility may be required when students are at recess, on playground, at lunch, changing classes, etc. when determining the most appropriate immediate actions to take.  These decisions will be based on the emergency situation and individual building logistics and needs.

 

Categories of crisis situations: 

  • Crisis Created by People
  • Natural Disasters
  • Technical Emergencies

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL PRECAUTIONARY PROCEDURES TO BE FOLLOWED ON ALL CAMPUSES

  • Signs will be posted on exterior doors directing visitors to report to the office
  • All visitors must sign in at the office                                                                    
  • Substitutes and visitors will be issued identification badges when they check in.  Visitors will also be asked to relinquish their driver’s license, which will be returned when they check out of the building.  Unauthorized personnel will be allowed only in designated areas of the building.   All visitors must be monitored during their time in the building and upon departure must check out at the front office desk.  Visitors will not be allowed to enter classrooms, teacher work areas, or play areas without permission from a building administrator or front office personnel.
  • Teachers/staff members in isolated areas should be provided communication systems or methods to communicate in case of emergency.  The methods will be determined by each individual campus based on their specific needs and location.
  • During events such as holiday parties or assemblies, building administrators will work with the security staff to schedule the events so that adequate security and supervision can be provided.
  • A school staff member or member of the school based mental health team making off-site home or work place student-related visits during the course of the school day or after hours must be accompanied by another staff member, school resource officer or director of security.  Every effort should be made to ensure central office or building front office personnel have a contact number for the staff member, address of the home to be visited and any other pertinent information which can be shared.  The staff member will check in with the office upon arrival at the home or work place and notify the office when they are leaving that location.  This procedure does not apply to school security personnel/school resource officers.

 

 

 

 

 

 

 

 

 

 

 

 

PROCEDURES TO FOLLOW

The crisis response procedures detailed in this plan are designed to provide comprehensive steps to take in the event of an emergency situation.  A mandated component of the crisis response process is utilization of the PANIC BUTTON SYSTEM. (A description of the process/system is detailed in the section below).  A quick-guide chart must be posted in each classroom and other areas where students and staff gather. The comprehensive plan refers to the Yellow Card System to be utilized in situations where lock-down, evacuation or shelter in place procedures are implemented. This system is designed to alert emergency services personnel and/or school administrators that staff members need immediate assistance and provide procedures for an immediate preliminary student count.   The timing and placement of cards will be determined based on whether the situation is inside or outside the building.  THE OFFICE STAFF OR ANYONE ANNOUNCING A LOCK DOWN OR EVACUATION WILL PROVIDE INFORMATION AND GUIDANCE AS SOON AS POSSIBLE AS TO WHETHER THE SITUATION IS INSIDE OR OUTSIDE THE BUILIDNG.  Staff members should be prepared to use their judgement as to when the yellow card procedures should be initiated.

 

Inside situations indicate the exterior window cards would be placed initially and cards slid under doors ONLY when the situation is considered safe to do so.

Outside situations indicate the card would be slid under the door initially and ONLY placed in exterior windows when the situation is considered safe.

 

Staff Members must keep red and green cards in their “Go Kits” and these cards may be utilized in the event of an off site evacuation or relocation.

 

 

  • Yellow Card-The yellow card will ONLY be placed on exterior window and slid under the door to signify missing or additional students in the classroom. At the evacuation /relocation site, the card will be held up.

 

Please note as a critical event is unfolding, a staff member may have to change cards during the evacuation/relocation process to reflect the current situation.  For example, a green card is put out and at some point a medical emergency arises in which case a red card would be added.

 

Crisis Management and Emergency Medical Kits will be kept in a secure location on each campus.  A suggested list of supplies and materials will be reviewed and updated yearly along with a list of CPR and AED trained staff members.  “Go” kits will be maintained in each classroom with supplies, materials and student rosters/emergency contact information reviewed and updated at the beginning of each semester.

 

 

 

 

 

 

 

 

 

Communication

The preferred method of communication will be the mandated Panic Button System in most situations. This system will be utilized in conjunction with phone, e-mail, or intercom if these options are available. Emergency services personnel may not be in contact with school officials while response efforts are taking place so the Yellow Card System should always be considered as an option. The cards should have the teacher/staff member name and room number printed in bold black letters.  The yellow card and quick-guide should be posted in an area for accessibility and quick reference. Substitute teachers should be kept informed of procedures to ensure optimum response efforts.

 

                                                      PANIC BUTTON SYSTEM

The 2015 School Safety Act 950 requires all public school districts in the state to be equipped with a Panic Button system.  The Panic Button smartphone application can be used to connect users with 911 and allows them to report the type of emergency on campus-from active assailant situations, medical emergencies and other crisis situations-while simultaneously notifying on- campus personnel about the location and nature of the emergencyThe Panic Button System is to be utilized in conjunction with existing crisis management procedures.

 

The Panic Button system requires school district leaders to identify personnel who will have the application on their smartphones.   Districts provide building schematics through of variety of methods including digital photographs.  That information is used to provide 911 centers with visual maps of each state public school and its campus layout.  When a person initiates a panic alarm, 911 is called and the dispatcher knows who is calling and where in a district’s building the person is located.  The application also immediately sends an alert to everyone in a particular notification group.  For a medical emergency for example, a notification group might include a particular school’s nurse, principal and school resource officer.  For a school shooting, the notification might include all personnel authorized to have the application.  The alerts take less than ten seconds to be transmitted to the notification group, drastically cutting down the time it takes to notify people.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TRAINING

All staff members and other appropriate personnel will receive training yearly regarding the Crisis Management Plan.  Table top drills and other exercises will be held at the discretion of district administrators or district crisis coordinator.  Each Nettleton School District campus will review lock-down and evacuation procedures yearly and update these plans as appropriate.

 

TERRORISM

Throughout the world, schools have been targeted for terrorist activity. Arkansas Legislation (Act 648 2003) mandates school district Crisis Plans address this possibility.  The Department of Defense defines terrorism as “the calculated use of violence or the threat of violence to induce fear, intended to coerce or to intimidate governments or societies in the pursuit of goals that are political, religious, or ideological”.   Terrorist acts may include individual or a combination of several acts as detailed in the Nettleton School District Crisis Management Plan.   Terrorism may further be defined as domestic or international.  Domestic terrorism is terrorism committed by groups within their own country while international terrorism is carried out by terrorists, resources, or operational plans that come from other countries.  Additional resource materials pertaining to Terrorism and/or Homeland Security can be provided by the district crisis coordinator upon request.

 

                      

NETTLETON SCHOOL DISTRICT CRISIS MANAGEMENT TEAM LEADERS

 
 

 

Superintendent

 

 

Central Office Administrators

 

 

 

 

 

 

CRISIS COORDINATOR

 

 

                                                                         

 

 
 

Director of Security

 

Crisis Coordinator

 

DISTRICT MGMT. TEAM

  

 

 
 

 

Department Heads

Facilities Director

Maintenance & Grounds

Finance

Food Service

Technology

Transportation

 

 

 

 

 

 

Building Administrators

                                                 

       
   

 

Building Crisis Team

Building Crisis Team Leader

 

 

 

 

 

 

The Incident Command System (ICS) procedures described in the subsequent section of this document will be implemented as determined appropriate by the superintendent, district crisis coordinator and district emergency management team.  The basic premise of the school ICS system is that in a crisis situation, school staff members may transition from their day to day responsibilities to perform similar functions within the emergency team structure.  The Nettleton School District superintendent, central office administrators and district crisis coordinator will designate staff members to fill roles within the ICS as needed.

 

 

INCIDENT COMMAND SYSTEM

 

The Incident Command System (U.S. Department of Homeland Security-National Incident Management System) provides a standardized integrated organizational structure to be used in planning, responding to and recovering from crises situations.  The ICS is structured to delineate roles in managing the crises in collaboration with public health, mental health, law enforcement, public safety and local government officials.  Overview of the general ICS structure is provided below:

 
 

Incident Commander

 

 

 

CRISIS COORDINATOR

 

 

                                                                         

           
     
 

 

 

 

Information Officer

 

Safety Officer

 

Liaison Officer

 

DISTRICT MGMT. TEAM

  

               
       
 

 

Planning

Operations

Logistics

Finance/Administration

 

 

 

 

 

 

 

                                                 

COMPOSITION AND ROLES/RESPONSIBILITIES OF DISTRICT CRISIS MANAGEMENT TEAM

*Please note these roles may change in the event the ICS is activated

 

The Nettleton School District superintendent will designate individuals and agencies to serve as District CRISIS MANAGEMENT TEAM leaders with responsibilities delegated as the emergency situation warrants.  These leaders will be assisted by other members of the district management team, as well as individual building crisis team members if needed.   The district management team composition will be reviewed annually with service on the team based on positions within the district and specific skill sets or qualifications which might be utilized in the event of an emergency situation.

< >A directory will be provided which lists the names and contact information for each district management team leader.  Specific duties for each position will be outlined in the Roles and Responsibilities section of this document.Composition of the district management team will be reviewed annually with designated administrators, central office staff, security staff and the crisis   coordinator considered permanent positions.

 

 

Superintendent: The superintendent or his designee will serve as the official spokesperson for the district.  In the event of a major crisis, the superintendent may designate another person to act as the media spokesperson.  All decisions must have the approval of the superintendent or designee, but in the event of a major crisis it may be necessary to delegate a portion of the actual crisis management responsibilities to someone from outside the school district.  All other employees are cautioned regarding statements made to the media (see Guidelines for Media).

< >The Assistant Superintendents and designated department directors will assume responsibilities as directed by superintendent working in conjunction with the district crisis management team.  These administrators will provide operations, logistics and finance resources as needed in the event of a critical incident. They will work with district transportation, technology, food services and maintenance/building/grounds directors related to the critical incident and response effort.  Assistant superintendents will also assume additional roles and responsibilities at the discretion of the superintendent/designee.CRISIS TEAM DIRECTOR:

 

< >Will provide ongoing training for staff members and community partnersWill compile all records pertaining to district and building crisis drills.At the discretion of the superintendent/administrative designee the crisis team coordinator will direct and coordinate activities dealing with the immediate crisis situation and work directly with the superintendent/district designee and emergency services personnel in decision making.  The crisis team director will also serve as liaison to other community, state and federal agencies at the discretion of the superintendent/administrative designee 

 

Specific duties may include:

< >Review ongoing activities; determine status of the situation; serve as back-up spokespersondetermine the need for further serviceEnsure appropriate immediate and long term planning procedures are implemented 

 

DISTRICT CRISIS MANAGEMENT TEAM IN CONJUNCTION WITH BUILDING CRISIS TEAMS - IMMEDIATE DECISIONS:

Based on the emergency situation, district crisis team members may be called upon to serve in various roles, either at the building or district level.  Therefore, their roles and responsibilities must be flexible. Their roles and responsibilities will be defined by the crisis coordinator under the direction of the superintendent/designee.

 

DETERMINING THE FACTS

It is imperative that information be channeled through pre-determined spokespersons.  Information must be verified and converted into a single announcement.  Rumors and media speculation can best be controlled if these procedures are implemented.  Staff members should not repeat or give any information unless specifically instructed to do so. Inquiries are to be directed to an administrator or their designee.  During the crisis period, only adults should answer school phones.

 

Verification is very important.  In cases of reported student death, verify the reported incident by calling the police liaison or coroner.  Give the facts to everyone as quickly as possible for rumor control.


BUILIDNG CRISIS TEAM

Each building principal will designate a Building Crisis Team and team leader to work within that setting for emergencies which will generally impact only their individual campus.  The district crisis/emergency assistance plan should include an updated list and contact numbers for all campus teams. Each building team leader will be paired with another team leader “buddy”.  In the event of an emergency situation involving primarily one campus, that campus’s buddy team leader will report to the impacted campus to determine if other building crisis teams should be activated.

 

The building crisis team leader working in conjunction with the building school nurse will be responsible for maintaining the complete office “go kits” and ensure all staff members have updated emergency backpack and medical kit supplies. The building crisis team leader will also be responsible for compiling and turning in reports pertaining to campus critical incidents and crisis drills.

 

A roster of district personnel and their job assignments are listed in the school directory which is included in this manual and updated yearly.

 

In the event of a crisis, each member of the staff will be assigned specific tasks to assist in the management of the crisis.  If the critical incident occurs during school hours, staff members will automatically assume their pre-designated duties.  In the event a crisis occurs during “off” hours, “calling tree” and other communication procedures will be implemented.  Specific individual duties are outlined below:

 

BUILDING LEVEL / DEPARTMENT:

Principals-Each principal will direct and oversee the relief efforts centered in his/her particular building or campus.  The efforts will not only focus on the students but on the faculty and other staff members.  In the event of a major crisis event, principals should recommend group crisis interventions be held for all staff members. Individual building plans will detail the building administrative staff.

 

Director of Security-Responsible for maintaining order and discipline, preventing crime, investigating student violations of school board policies, and detaining students violating the law or school board policies on school property or at school-sponsored events and is responsible solely for ensuring the safety, security, and welfare of all students, faculty, staff, and visitors in the assigned school. Position assists the administrative staff with enforcing policies and procedures for safe and orderly schools at the building level.

 

Counselors, Mental Health Professionals, School Psychology Specialists-These professionals will provide counseling services to school district students, staff members and community members if appropriate.  If it becomes necessary to enlist the aid of outside counseling agencies or individual therapists, every effort should be made to verify credentials and the specialties of the volunteers to determine how best their services can be utilized.  Initial mental health response will be limited to school staff members, the Craighead County Crisis Response Team, and those agencies that have existing contractual relationships with the Nettleton School District.  Additionally, Mid-South Health System serves as the community based health center and, as such, their services may be requested in the event of an emergency. Nettleton School District identification badges or on-site authorization cards are issued to pre-approved agencies and individuals.

 

Teachers-Each teacher will be assigned responsibilities in the event of a critical incident. Provisions should also be made for backups in case the teacher is unable to perform those assigned duties.  Individual building plans will detail the roles and responsibilities of each teacher.

 

Classified Staff-All classified staff will report first to their pre-designated duty area for further instructions. Individual building plans will detail the roles and responsibilities of each staff member.

 

Technology-The Information Technology Department (IT) will maintain operation of the internet  (wired and wireless) and voice communications. The IT Department will also be in charge of bringing in back- up equipment that would be used to restore critical data functions to the district and assist in relocating to and setting up in a remote facility to provide necessary functionality.

 

Maintenance/Custodial Staff-Building maintenance/custodial staff will immediately check all utilities in the following order:

  • Electrical, gas, water, telephone.  Utilities will be checked for safety and shut off if needed.                    
  • Maintenance/Custodial will then assist in areas of greatest need for safety of students and staff. 
  • All Maintenance/Custodial personnel will then be readily available to assist relief workers in gaining access to buildings. 

 

Food Service Staff-All food service employees will assist with meals for the staff and volunteers.  The food service supervisor may also be responsible for coordination of food delivery services with outside agencies such as the Red Cross or Salvation Army.

 

Transportation – The transportation director will compile and keep an updated list of all school employees who have a commercial driver’s license (CDL).  Specific transportation responsibilities will be determined as the situation warrants.  The transportation director also will keep a list of contact numbers for neighboring districts in the event additional buses are needed for an emergency situation.  By State Department of Education mandate, yearly evacuation drills involving bus transportation are to be conducted. 

 

Preschool Staff/Camp Raider/Little Raider Staff -Staff will assist with child care needs as directed by superintendent or crisis management team. Individual building plans will detail the roles and responsibilities of each staff member.

 

 

 

 

 

 

 

 

 

 

 

 

MINISTRY/FAITH BASED ORGANIZATIONS

Community/Faith Based Organizations may also be utilized to provide shelter and/or resources in the event of an emergency situation. The following is a list of organizations whose services may be requested. Other agencies may also be contacted at the direction of the superintendent /designee or crisis coordinator.

 

Please refer to the resource directory section of this plan.

 

 

COMMUNICATION

In the event of any critical incident, the primary sources of communication will include intercom, e-mail, two-way radios, land lines and cell phones.  The method of communication will be utilized as situationally appropriate. 

 

The Central Administration Office building will have emergency power for the repeater service to optimally utilize the two-way radio service.  The internet server will also be on emergency power at this location.

 

In anticipation of cataclysmic events that would result in widespread and/or sporadic outages, procedures have been put in place to address these situations.  In all events, two-way radios will be activated.  The servers in all district buildings have battery back-up capability.  Each building, including the Transportation and Maintenance Departments, will be provided with at least one dedicated laptop computer and extra batteries to facilitate district-wide communication via the internet. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

         CRISIS

“CREATED

BY

PEOPLE”

        

ABDUCTION

BIO-HAZARD THREAT*

BOMB THREAT (INCLUDING TERRORISTIC ACTS)

BUS ACCIDENT

DEATH OR MEDICAL EMERGENCY (INCLUDING PANDEMIC FLU)

HOSTAGE SITUATION

SUICIDE OR POTENTIAL SUICIDE

INTRUDER

WEAPONS

VIOLENT ACTS

 

In all lock-down situations, designated staff members will secure all interior and exterior doors, as safety allows.

*May require implementation of Sheltering in Place procedures

 

 

 

 

 

 

ABDUCTION:  CHILD ABDUCTION FROM CAMPUS

 

Utilize “Yellow Card System” during lockdown

 

PLAYGROUND ABDUCTION

  • Relocate all students to the nearest secure location and institute lockdown procedures. Notify office to call 911, Central Office, and the parents/ guardian of abducted child.
  • Specific procedures will be addressed in individual building crisis plans.
  • Escort all student and adult witnesses to separate locations and, if feasible, immediately have them write down what they saw i.e.: physical descriptors, description of vehicle, etc.  Do not interview them or ask leading questionsDesignate monitors to stay with them until the police arrive on scene to take over. If at all possible, do not release students to parents until their statements are taken. If this is not possible, get witness contact information for police follow-up.
  • Institute appropriate after-incident procedures

 

ABDUCTION FROM BUILDING

  • Notify office to institute lockdown procedures and call 911
  • Notify Central Office
  • Have witnesses write down what they saw and keep them from discussing with each other if possible. If possible, designate monitors to stay with witnesses until the police arrive on scene.
  • Institute appropriate after-incident procedures

 

 

Release students only to persons listed on the student record.  Be sure to check identification of person checking out student.

 

 

 

 

 

 

 

 

 

 

 

BIO-HAZARD THREAT OR EMERGENCY                                                                                                 (INCLUDING ANTHRAX AND CHEMICAL AGENTS)                                                                                                                   

 

Utilize “Yellow Card System” to Implement Lock-Down or Evacuation Procedures

  • Immediately call “911” to report threat and contact appropriate school district personnel
  • Persons exposed to the potentially dangerous agent MUST remain where they are so that others are not contaminated and try to avoid inhaling or touching the substance
  • Staff members who must come in contact with affected person/people and/or contaminated substance should don protective garments before contact is made
  • Try to contain the substance in the package in which it arrived.  Do not attempt to clean up any spilled contents.  Cover the spillage with anything handy such as trashcan, cardboard box, etc.
  • Proceed with lock-down procedures.  Use a pre-designated code and explain that information will be forthcoming.  Try to alleviate alarm and panic by giving basic, accurate information in a timely manner
  • Administrators should advise custodial/maintenance staff to shut down heating and air units in the affected areas
  • Information will be forthcoming by intercom or computer per instructions from police
  • If it is necessary to evacuate school personnel to another location, the local Hazardous Material Team (fire department) or designated emergency responders will provide instructions to administrators for dissemination to staff members
  • Advise staff members to turn off all heating and air units
  • All staff and students should remain in their respective areas until notified otherwise
  • Evacuation sites and staging areas for parental information center/ pick-up will be pre-determined by administrators
  • Do not evacuate students to an outside area or send them home until appropriate response personnel have given the okay
  • If evacuation procedures are implemented, teachers should take the following items with them: class rolls, activity materials and supplies/medication for students who have specific medical or physical needs
  • The pre-designated crisis counseling team will initiate intervention procedures as soon as deemed appropriate by administrators and crisis coordinator

 

It is important to note that on-site hazardous materials may vary for different campuses.  A master list of such materials should be maintained on each campus, as well as the Maintenance/Facilities department, and be readily available for dissemination to appropriate agencies as needed.  Refer to the resource section of this crisis manual for specific hazardous material information including chemical, biological, radiological attack and nuclear attack and Sheltering in Place procedures.

 

 

 

 

 

BOMB THREAT (INCLUDES TERRORISTIC ACTS)                                                                                               

Utilize “Yellow Card System” to Implement Lock-Down or Evacuation Procedures

  • Staff person who takes the call should immediately follow the Bomb Threat Checklist procedures on the following page (IT IS RECOMMENDED THAT A CHECKLIST BE KEPT NEXT TO THE PHONE(S) IN THE OFFICE)
  • Use another phone to call 911 or police and secure the phone on which the threat came in.  If at all possible cell phones and two way radios should not be used inside the building until the all clear signal is given. Teachers will ensure that no student cell phone will be turned on.  Student phones may be taken up.
  • Call the superintendent’s office.  Central Office personnel will alert other district campuses. Building level administrator or designee will determine if evacuation procedures should be implemented.
  • Teachers should be apprised of the situation and instructed to initiate a brief search of classrooms or adjacent areas for objects or materials that are out of place or do not belong there. Room by room announcements may be made to direct teachers to check their e-mail for additional instructions or information. Any suspicious packages or items should be reported to authorities immediately.
  • After announcement is made, office staff will designate personnel to monitor each hall to ensure instructions are followed.
  • If evacuation procedures are implemented, teachers should take class rosters, supplies for special needs students, and student materials to keep them occupied.
  • The Central Office (superintendent’s office) will set up information center if needed.
  • The evacuation site should be searched and secured prior to initiation of evacuation procedures by pre-designated building designee(s)
  • After students and staff are evacuated, pre-designated staff will search the building only as directed by emergency services personnel.  The search procedures should be conducted in pairs if possible.  The perimeter of the rooms should be searched first, followed by floor to waist high inspections and then counters/work spaces and ceiling tiles.
  • The building will be re-entered only after consent is given by emergency services personnel.
  • The pre-designated crisis counseling team will initiate intervention procedures as soon as deemed appropriate by administrators and crisis coordinator.

                                    

EVACUATION PROCEDURES

School personnel should be evacuated to parking lots ONLY as a last resort if no other alternate location is available.  Again parking lots should be considered ONLY as a last resort.

 

Prior to student/staff relocation, all evacuation sites should be checked for suspicious packages, fresh mounds of dirt or materials that do not belong there. IN MOST CASES THE INITIAL SEARCH WILL BE CONDUCTED BY PRE-DESIGNATED SCHOOL PERSONNEL.

 

 

 

 

 

 

BUILDING SECRETARIES SHOULD KEEP THE CHECKLIST AVAILABLE AND CLOSE TO TELEPHONE

 

BOMB THREAT CHECKLIST

  • “DO NOT HANG UP”
  • “CALL THE POLICE” OR “DIAL “911”
  • (Use a different phone)

 

 

Time_______________          Date_______________     Call Received By: ___________________

 

Record the exact words used by the caller:

 

Ask:

 

What time is the bomb set for? ______________________________________________________________________________

 

Where is the bomb? ______________________________________________________________________________

 

What does the bomb look like? ______________________________________________________________________________

 

Why are you doing this? ______________________________________________________________________________

 

Who are you? __________________________________________________________________

 

Evaluate the voice of the caller:

 

_____Man                _____Accent

_____Woman         _____ Speech Impediment

_____Child               _____ Intoxicated

_____Approximate Age

_____ Tone of Voice (agitated, calm, etc.)

Background Noise:

 

_____Music                    _____Children

_____Typing                   _____Airplanes

_____Conversation       _____Television

_____Machine Noise    _____Traffic

_____Other

 

 

PERSON RECEIVING THE THREAT WILL IMMEDIATELY NOTIFY THE PRINCIPAL OR ADMINISTRATIVE DESIGNEE. DO NOT USE INTERCOM SYSTEM, TWO WAY RADIOS OR CELL PHONES UNLESS ABSOLUTELY NECESSARY.

 

                                                         

 

 

 

 

BUS INCIDENT   (INCLUDES TERRORISTIC ACTS)

 

  • Call “911” and notify appropriate school personnel
  • Attending to student needs is the main priority
  • Appropriate school personnel will immediately go to the site in order to assess the situation
  • Central Office will contact all school sites with preliminary information
  • Compile a list of students/staff members involved in the accident and include an assessment of injuries
  • Verify information before this list is disseminated to family members or media
  • Contact other support personnel as needed
  • Depending on the location of the accident, non-injured students may be transported by another bus to another site where checkout procedures will be implemented
  • IF NECESSARY, THE FAMILY/PARENT CONTACT SITE procedures will be initiated
  • Have staff members available in all school offices to answer questions and provide substantiated information as it becomes available
  • Refer all media contacts to the superintendent’s office
  • Activate calling tree as appropriate
  • School counselors will initiate intervention procedures as soon as deemed appropriate by administrators and crisis coordinator
  • Institute communication procedures as appropriate

 

IN ANY BUS INCIDENT THE DRIVER WILL:

  • Get help – Call “911” and/or notify appropriate school personnel as soon as possible
  • Immediately turn off engine and check for possible fire or other hazards that could possibly complicate the situation
  • Remind students to remain calm
  • Determine if students are safe on the bus or should evacuate
  • If evacuation is necessary, tell students to follow their “Drills for Bus Evacuations” procedures
  • Make sure all students are off the bus   
  • Take the first-aid kit
  • Determine injuries and students with most immediate needs
  • Delegate actions/ways for older, competent students to help

 

 

 

 

 

 

 

 

 

DEATH OR MEDICAL EMERGENCY

INVOLVING STUDENT AND/OR STAFF MEMBER   (ON CAMPUS)

 

Comprehensive Pandemic Medical Emergency Procedures are detailed in the resources/special considerations section of this plan

 

  • The circumstances of the death or medical emergency and the anticipated impact upon students and staff members will determine the degree of implementation of the general crisis intervention procedures
  • Students and staff members most directly involved will be monitored closely.  Counselors will be available for individual/group interventions and/or referral to outside agency

 

(These Procedures Should Also Be Implemented for Deaths or Medical Emergencies That Occur Off Campus)

 

 

Immediate Procedures for Building Principal or Designee If Emergency Occurs On Campus

 

  • Call “911” and school nurse if incident occurs at school and secure the site until emergency personnel arrive.
  • Relocate students as appropriate
  • Announce lock-down (“TEACHERS PLEASE LOCK DOWN YOUR ROOMS DUE TO A MEDICAL EMERGENCY. CHECK E-MAIL FOR FURTHER INFORMATION”)
  • Initiate calling tree notification procedures if appropriate
  • School secretary or pre-designated staff member will notify superintendent’s office and determine what other school sites, individuals, and/or agencies should be notified.
  • Write down details concerning the medical emergency or death for dissemination to appropriate parties
  • Inform staff prior to announcing to student body
  • Request appropriate medical personnel and/or law enforcement officers attend staff/student-body meeting(s)
  • The pre-designated crisis counseling team will initiate intervention procedures as soon as deemed appropriate by administrators and crisis coordinator
  • Notify Central Office if staff member received injury and fill out Accident Form
  • Implement calling tree/Nixle system if appropriate

 

 

 

 

 

 

 

 

 

 

 

 

HOSTAGE SITUATION (INCLUDING TERRORISTIC ACTS)

 

Utilize “Yellow Card System” to Implement Lock-Down or Evacuation Procedure

 

PLEASE BE ADVISED THAT LAW ENFORCEMENT OFFICIALS WILL TAKE OVER ONCE THEY ARRIVE ON SCENE

 

  • Call “911” and Central Office personnel will be responsible for notifying the other campuses and the crisis counseling team)
  • Avoid confrontation with the intruder before the police arrive
  • Principal or designee will sound the pre-arranged lock-down signal
  • Teachers/staff members will not allow students to leave secure areas
  • Instruct students to be seated on the floor, next to an interior wall if possible, away from windows and doors.  Shades or blinds should be drawn and only opened as directed by administrators or law enforcement personnel
  • Account for all students.  Utilize e-mail/text messaging to notify the office of students that are not present and their possible whereabouts. Pre-designated staff members will be responsible for securing students who are out of classroom settings
  • Students should only be allowed to leave the classrooms or secure areas when the all clear announcement is sounded or when directed to move to another area by authorized personnel
  • Designate personnel to monitor hallways and other areas of the building and to direct students out of classrooms and to designated safe areas (only at law enforcement direction)
  • Assign staff members to liaison with police and other emergency service personnel
  • Keep office staff members updated with accurate information which can be disseminated to family members
  • Make a list of the hostages and give to law enforcement personnel (law enforcement officers will determine procedures to notify family members)
  • Refer all media to the superintendent’s office. The superintendent will designate a school district spokesperson.  Do not issue any media statements without administrative approval. Encourage faculty members and staff members to refrain from talking to the media until the situation is resolved
  • Pre-designated crisis counseling team members will begin intervention procedures as soon as deemed appropriate by school district personnel

 

 

 

 

 

 

 

 

 

 

 

 

INTRUDERS / VIOLENCE (INCLUDING TERRORISTIC ACTS)

 

Utilize “Yellow Card System” to Implement Lock-Down or Evacuation Procedures

 

In the event of violence, intruders, weapons, or other related emergencies on campus, the immediate concern is to aid the victims and ensure the safety of students and staff members.

 

SPECIFIC SITUATIONAL PROCEDURES

  • When an intruder has been identified, the principal or other staff member will call “911” and Central Office.  Central Office will notify other buildings and appropriate personnel
  • Principal or designee will sound a pre-planned alarm

Pre-planned announcement will be given: “Lock Down the Building, Situation Inside” or “Lock Down the Building, Situation Outside.”

               

LOCKDOWN PROCEDURES ARE AS FOLLOWS:

Outside Situation

  • Secure all students/staff, lock classroom doors, close exterior shades and windows, cover interior windows (only if the staff member determines it is safe to do so). Do not allow students to leave the classroom.  Seat students on the floor next to an interior wall away from windows and doors. 
  • Once the doors are secured they must remain locked until the all clear signal is given. It is not advised to open the door for students outside the classroom. Any students outside the building should be DIRECTED TO ALTERNATE LOCATION(s) if they cannot be secured in the building in a timely and safe fashion.
  • Teachers will take an accurate count of students, and if at all possible, notify the office of students who are not in the classroom.  Pre-designated personnel should carefully check the hallways and other areas of the building to direct out-of-class students to a safe area.
  • All exterior doors should be locked to control access to the building. Designated staff  members will allow access to authorized personnel such as law enforcement, etc.
  • In case of a critical incident, additional staff may be assigned to direct parents to an alternate site to obtain information and update them as events unfold.  The on-site administrator, superintendent or his designee will designate an appropriate Reunification/Assembly Point site.

 

Inside Situation

  • When the announcement is ma.de or if staff members have reason to believe a threat is imminent, classroom doors should be locked immediately, interior windows covered 
  • Student/staff in unsecured locations should immediately take shelter as appropriate

 

STUDENTS/STAFF SHOULD NOT LEAVE THEIR AREAS UNLESS CLEARED TO DO SO BY ADMINISTRATION OR LAW ENFORCEMENT UNLESS THE SITUATION IS CONSIDERED TO BE SO CRITICAL THAT LAST DITCH MEASURES MUST BE CONSIDERED.  THESE MEASURES MIGHT INCLUDE: BARRICADING ENTRANCES INTO THE ROOMS; REMOVING STUDENTS OUT EXTERIOR WINDOWS AND AS ONLY A LAST RESORT, ATTEMPTING TO ESCAPE THE INTRUDER THROUGH PHYSICAL ENGAGEMENT OR RE-DIRECTION SO THAT STUDENTS/STAFF CAN ESCAPE.  SPECIFIC MANNERS IN WHICH THIS MIGHT BE IMPLEMENTED DEPENDS ON THE COMPOSITON OF THE STUDENT POPULATION AND WILL BE DISCUSSED WITH STUDENT/STAFF ON EVERY NETTLETON CAMPUS.

 

 

 

WEAPONS / VIOLENCE, OTHER POLICE EMERGENCIES  

(INCLUDING TERRORISTIC ACTS)

 

  • Notify building principal or designee to call “911” and Central Office
  • Follow medical procedures as the situation warrants
  • If the situation warrants, an announcement will be made: “Teachers lock your doors and secure your rooms”.
  • Isolate the offender or evacuate the area where the weapon(s) are found if possible
  • Control access to potential offender(s) and limit access to the crime scene until the appropriate authorities arrive
  • In the event of a major critical incident, every effort should be made to place witnesses in separate, safe areas with adult supervision until statements can be taken by law enforcement officials.  The supervisors should be advised they are not to take witness information or initiate any investigative procedures without law enforcement consent   
  • The building administrator or designee will work with law enforcement or emergency services officials to determine if evacuation is required and when it is safe to return to the building or campus

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTEMPTED OR COMPLETED SUICIDE (ON CAMPUS)

Refer to Death on Campus section of this manual     

Refer to  After Suicide Toolkit in the Resource section of this manual

 

POTENTIAL SUICIDE CHECKLIST

Suicide threats must always be taken seriously and intervention should be immediate.  If a situation is potentially life threatening, students and staff need to recognize that the issue of confidentiality does not apply.

 

WHAT TO DO:

  • Do not leave the individual alone
  • Refer the individual to appropriate staff (administrator, counselor, family specialist) who will do the following:
  • Ask the student if he/she is thinking of suicide
  • Is there a plan, how specific is it?
  • How lethal is the method?
  • How available are the means?
  • Has there been a previous attempt?
  • Ask about feelings of depression (crying, sleeplessness, loss of  appetite, hopelessness)
  • Ask about losses (death, family changes and peer relationships)
  • Ask about history of chemical use/abuse
  • Ask whether the student has made final arrangements (giving away possessions, saying good-bye)      

 

INTERVENTION PLAN

  • Counselor will contact student’s parents(s) or guardian(s) and plan with them how to help the student
  • Family specialists, police and/or Child Protective Services may need to be involved if parents are unable or unwilling to help
  • Refer parent(s)/guardians(s) to appropriate services for physicians, mental health professionals, and/or community agencies
  • Police involvement may be required in situations where the student is assessed to be in immediate danger and parents cannot be located or are unable to help.  The police department may assist in transporting students to an appropriate mental health facility for evaluation (School personnel should not transport students in private vehicles).      

 

FOLLOW-UP

  • Complete the “Report of Suicide Risk” form and send to supervisor of counseling services/social worker
  • Check to be sure the student has received (is receiving) appropriate services
  • Plan for student’s transition back to school
  • Upon re-entry, the student and family members should have on-going contact with a counselor or family specialist
  • Brief appropriate staff on student’s status as confidentiality procedures allow

 

REPORT OF SUICIDE RISK

School ______________________________________Date______________________________

 

Student___________________________________________D.O.B._______________________

 

Address______________________________________ Telephone ________________________

 

Parent’s Name____________________________ Work Phone ___________________________

 

Date of Notification _______________ Method of Notification___________________________

 

Time of Notification ____________ Staff Members Involved_____________________________

 

What is the student’s source of pain? (Reason for threat of suicide)

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Recommendations:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Results of Parental Contact:

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Actions Taken:

_____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

 

Follow-up will be done by_________________________________________________________

 

Report prepared by ___________________________________________________________

 

 

 

 

 

 

 

CRISIS

“NATURAL DISASTERS”

May require Sheltering in Place procedures to be implemented based on the event

 

TORNADO

EARTHQUAKE

FIRE

ALL STAFF MEMBERS SHOULD KNOW WHERE MAJOR SHUT-OFF VALVES ARE LOCATED with maintenance/custodial staff and other designated personnel responsible for shutting off valves.

 

It should be noted that most natural disasters will be handled as deemed appropriate by school officials, emergency response officials and/or Office of Emergency Management personnel.

 

Pre-designated safe areas may not be possible in the aftermath of a natural disaster due to safety concerns.  Emergency personnel will review safe sites and designate as appropriate.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NATURAL DISASTERS

Utilize “Yellow Card System” to Implement Evacuation Procedures

 

TORNADO

 

Students and staff members will be relocated to designated safe areas when severe weather is imminent.  Building administrators are responsible for conducting periodic drills and determining pre-designated safe areas. 

 

  • Identify injured and compile a list of names with brief description of injuries.  Survey campus for damages (fallen electrical lines, gas leaks, and dangerous debris), and evacuate students and staff members from areas deemed dangerous
  • Compile a list of any missing students/staff
  • Assemble crisis team members and designate a command post
  • Set up security perimeters around campus to discourage unauthorized personnel from interfering with rescue and evacuation efforts until emergency personnel arrive
  • Maintain a clear path for fire and rescue vehicles and personnel.
  • Designate a safe area for staff members to take students and arrange for checkout procedures
  • Keep faculty and staff apprised of damage reports and injury updates as information becomes available

 

EARTHQUAKE

   Inside Procedure:

  • Stay Inside.  Do NOT go outside immediately.
  • Take cover under sturdy table, desk, chair, supported doorway, or along an inside wall.
  • Have students hold desk/chair legs for security.
  • If unable to get under a table, desk, etc. students should use severe weather kneeling position and cover head with book or book bag.  Hold in position for at least a minute after shaking has subsided.  REMIND STUDENTS THAT AFTER-SHOCKS ARE POSSIBLE
  • Strive to stay clear of potential DANGER zones.
 

      Outside Procedure:

  • Stay outside.  Do NOT go inside.
  • Move away from building, trees and utility wires.
  • Do NOT run.  Sit/Lie down and cover head.

 

Please refer to after-incident tornado procedures.

 

 

 

 

 

 

 

 

 

 

 

 

FIRE (Related to Natural Disaster)

  • If the fire alarm goes off, immediately call 911 and implement Fire Drill procedures even if there does not appear to be fire or smoke in the building.  911 should always be alerted.
  • In the event of a fire or smoke is detected, sound the fire alarm by pulling the nearest box to your location and call 911.
  • Evacuate the building immediately. If possible have pre-designated personnel check the evacuation sites prior to re-locating students/staff.  Follow the practiced Fire Drill Procedures (advise students to leave their belongings in the building)
  • Notify Central Office      
  • Classroom teachers will lead students in silent, orderly fashion to the furthest point of school property or at least 500 feet from the fire area
  • Support staff will immediately check all areas for students and staff who may have been incapacitated or not heard the alarm signal
  • Teachers will take roll once students have been evacuated and report missing students, administrators or designee
  • Render first-aid if necessary
  • Keep access roads open for emergency personnel and vehicles

 

UTILITIES

  • Notify superintendent’s office of the specific problem.  Central Office staff will

notify the facilities/maintenance director who will mobilize the appropriate personnel to assist the affected building staff

  • If the emergency involves an electrical outage or natural gas leak, immediately evacuate the area
  • Notify the fire department and/or appropriate utility company
  • Teachers will take roll of their class once outside the building and report missing students to the building administrator or designee
  • Further instructions regarding return to the building or transportation to an alternate site will be provided by the principal, superintendent, or designee

 

 

 

 

 

 

 

 

 

 

 

 

CRISIS

 

 

     “TECHNICAL EMERGENCIES”

 

(UTILITIES)

 

 

 

 

ELECTRICAL POWER FAILURE

GAS LEAK

CHEMICAL SPILLS

TOXIC FUMES

FIRE           

 (Related to Utilities)

 

All custodial and maintenance personnel, as well as designated building staff members, will be trained yearly on utility shut-off/turn-off procedures.  This will be done under the direction of the Facilities/Grounds Director

 

Sheltering in Place Procedures may be implemented

 

 

 

 

 

 

 

 

 

 

TECHNICAL EMERGENCIES   (INCLUDING TERRORISTIC ACTS)
Utilize “Yellow Card System” to implement Lock-Down or Evacuation Procedures

 

ELECTRICAL POWER FAILURE

  • Notify the superintendent’s office as to the specific problem
  • Teachers and students are to remain in their classroom until further instructions are given
  • All classrooms should be equipped with flashlights and extra batteries
  • Pre-designated personnel will report to the principal’s office for classroom supervision assignments
  • Student movement is limited until instructions are given by administrator or designee
  • All teachers and other personnel who do not have a class will meet at a pre-designated location to await further instructions.  If a power failure occurs during lunch, all teachers without classes are to report to the cafeteria to assist with supervision
  • Students and staff members with health concerns should be moved to a safe location as deemed appropriate by medical staff or administrators
  • The building administrator or designee will determine if students should remain in the building or be transported to an alternate site

 

GAS SPILLS / CHEMICAL SPILLS / TOXIC FUMES – (Outside the Building)                                                                              

  • Call 911 if appropriate
  • Keep students inside the building (necessity to evacuate will be determined by the Building Principal, designee, or utility personnel)
  • Close windows
  • Turn off heating/air units to eliminate air circulation
  • Principal or designee will contact superintendent’s office who in turn will contact appropriate emergency services personnel and other building administrators
  • Students and staff members with health concerns should be identified and evacuated as soon as possible
  • A liaison will be designated to work with health department/emergency services personnel
  • Staff members will prepare to evacuate the building (take materials for students to work on at the evacuation site)
  • Roll will be taken once outside the building.  Names of missing students will be reported to office personnel.
  • Further instructions regarding return to the building or transportation to an alternate site will be provided by the principal or administrative representative     
  • Any decontamination procedures will be supervised by the fire department/hazardous material personnel

 

If gas leaks/chemical spills/toxic fumes occur inside the building, evacuation procedures (as detailed in the above section) will be implemented as deemed appropriate by administrators and emergency services personnel. 

 

 

 

 

 

FIRE (RELATED TO UTILITIES)

  • Utilize “Yellow Card System” if necessary
  • Sound the fire alarm by pulling the nearest box to your location
  • Call “911”
  • Evacuate the building immediately - follow the practiced Fire Drill (advise students to leave belongings in the building)
  • Notify Central Office
  • Classroom teachers will lead students in silent, orderly fashion to the furthest point of school property or at least 500 feet from the fire area.
  • Support staff will immediately check sick room, bathrooms, classrooms, etc. for students and staff who may have been incapacitated or not heard the alarm signal
  • Teachers will take roll once students have been evacuated from the building and report missing students to principal or designee
  • Render first-aid if necessary
  • Keep access roads open for emergency personnel and vehicles

 

 

UTILITIES

  • For electrical wire breakage or gas leak, immediately evacuate the area
  • Notify superintendent’s office of the specific problem and call 911
  • Notify the fire department and/or appropriate utility company
  • Teachers will take roll of their class once outside the building and report missing students to the building administrator or designee
  • Further instructions regarding return to the building or transportation to the alternate site will be provided by the principal, superintendent, or designee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

“FACILITIES”

 

 

 

 

 

EVACUATION INFORMATION

EVACUATION SITES

DESIGNATED EMERGENCY AREAS

EMERGENCY STAGING SITES – EACH CAMPUS

MEDICAL FLIGHT LANDING ZONE

CAMPUS/CENTRAL OFFICE DIAGRAM INFORMATION

 STUDENT/FAMILY REUNIFICATION ASSEMBLY POINT CONTACT AREAS

 

 

 

 

 

 

 

 

 

 

 

EVACUATION INFORMATION

PLEASE NOTE………

RELOCATION-EVACUATION / REUNIFICATION/ASSEMBLY POINT SITES SHOULD NOT BE IN THE SAME LOCATION UNLESS NO OTHER OPTIONS ARE FEASIBLE

 

Relocation/Evacuation Procedures

< >Relocation to another campus site (such as gymnasium) or to a neighboring campusRelocation to designated off-site location until all students and staff are accounted for and the Reunification/Assembly Point site is activated and staffedA detailed map of each building and campus will be made available to emergency services personnel and law enforcement officers as requested.Crisis management sites will be designated based on the magnitude and nature of the emergency situation.  In the event of a localized emergency, the campus in closest proximity to the incident site will be utilized for student relocation (Exception: UHE & UHIS campuses. Grace Missionary Baptist Church may be a primary evacuation site for both buildings.) Evacuation sites within walking distance of each campus are designated below.   

 

 

Alternate relocation sites which require bus transportation (All campuses)

< >Temple Baptist Church, 2405 Stadium Blvd, 935-7250   ASU Convocation Center/University Police, 972-3836 Central Baptist Church, 3707 Harrisburg Road, 935-1950                                          

 

EVACUATION SITES – WITHIN WALKING DISTANCE

< >Nettleton Methodist Church will be utilized as a possible relocation site for Junior & Senior High Special Needs Students & staff     Pastor Hershel Richardson  219-2304   Junior High & Senior HighNettleton Baptist Church, 4701 E. Nettleton, 932-4960 and 897-2645

 

 

< >Nettleton Middle School/Pre-K Nettleton Baptist Church, 4701 E. Nettleton, 932-4960 and 897-2645

 

 

< >Fox Meadow Elementary  & Fox Meadow Intermediate Center              Human Development Center   Janet Baugh HDC contact, 761 4242  932-4043

 

 

< >University Heights Elementary & University Heights Intermediate SchoolGrace Baptist Church, 3930 Aggie Road, 935-1174

 

 

< >Central Office AdministrationOn Site   Special Services Wing  Pre-K Building  910-7830  336-6493

 

Off Site   Greenway Equipment  4415 Stadium Blvd.  Delane Hogan 935-5564

                Valley View Schools Administration Bldg. 2131 Valley View Drive 935-6200

                Crowley’s Ridge Cooperative  Harrisburg, AR  578-5426

 

 

 

 

 

 

 ASSEMBLY POINT/ REUNIFICATION PROCEDURES

 

Each campus will establish ON-SITE release procedures which will allow for safe and orderly student/parent reunification in the event of a crisis situation.

 

The ASSEMBLY POINT/REUNIFICATION PROCEDURES detailed in this section apply to OFF-SITE procedures. Each building will implement their on-site reunification procedures as detailed in the building crisis plans.  Off-site locations will be designated based on the critical incident.  The locations will be relayed to parents via the pre-established communication procedures utilized for other information dissemination such as school closings, severe weather notifications etc.  School staff members who accompany the students to the reunification site will be responsible for ensuring up-to-date student rosters, authorized release information for each student and emergency contact information is given to the Reunification Team immediately upon arrival at the Assembly Point site.

 

STUDENT –PARENT RELEASE PROTOCOL

Upon entering the center/site, parents or family members will be given an explanation as to what procedures will be followed.

 

< >Identification VerificationReunion/Waiting AreasNotification AreasBUILDING EMERGENCY DESIGNATED AREAS

 

 

Each campus should have designated areas:

< >Incident Command Center (to be determined by the nature of the emergency and designated by law enforcement/emergency response officials).Information Center and Check-In Center for Volunteers – (On-campus facility should be large enough to accommodate a public meeting.)Media CenterCounseling Sites- Areas for individual and small group counseling sessions should be designated on each campus.  If at all possible, the Crisis Counseling Center should be set up in a nearby but off campus site.  The nature of the emergency will dictate the extent to which counseling services are offered.  The Crisis Management Team will work with the superintendent to determine when an off-campus center is appropriate.Witness Rooms - In the event of a criminal action witnessed by students or staff members, a private witness room will be designated.  Every effort should be made to keep witnesses separate so that information is not tainted.  School personnel or crisis counselors should be assigned to this room(s) as monitors to ensure this procedure is followed and to provide emotional support for the witnesses.MEDICAL FLIGHT HELICOPTER LANDING ZONE

 

Each campus will have a location designated to land a medical flight helicopter

 

Fox Meadow Elementary/Fox Meadow Intermediate

< >Field south of campuses adjacent to Human Development Center 

 

University Heights Elementary/University Heights Intermediate School

< >ASU Farmers Market parking lot  (it should be noted that the University Heights campuses are also within close proximity to Baptist Hospital location) Open fields behind University Heights Intermediate adjacent to Airport Road 

 

Nettleton Middle School / Nettleton Pre-K

< >Soccer field by Maintenance ShopNettleton High School/Nettleton Junior High School

 

< >Athletic field complexSTAGING AREA AND ACCESS FOR EMERGENCY VEHICLES/TRAFFIC ACCESS

 

Emergency vehicle staging areas will be identified on each campus.  Additional traffic options will also be identified for each campus

 

Fox Meadow Elementary/Fox Meadow Intermediate

< >Staging Area - Front middle parking lot located between the two campusesTraffic Access - Bus and car rider pick-up will remain at the back of each campus 

 

University Heights Elementary/University Heights Intermediate School (To be added later)

< >Staging Area –  Grace Missionary Baptist Church (parking lot closest to Aggie Road)Traffic Access – Parent pick up in front of the buildingTraffic Access – Bus riders will remain the sameNettleton Middle School / Nettleton Pre-K

 

< >Staging Area –  Parking lot(s) in front of middle school and/or Pre-K buildingTraffic Access - Bus riders will remain the sameTraffic Access - Car riders will remain the same  

 

Nettleton High School/Nettleton Junior High School

< >Staging Area – Nettleton Methodist Church parking lot or Ed’s Catfish Cabin parking lotTraffic Access – To be determined as situation warrants 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RESOURCES / SPECIAL CONSIDERATIONS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ITEMS FOR CONSIDERATION

DOCUMENT...

Maintain an electronic archive and paper printout of all messages received and sent relevant to the crisis.

 

The following questions will help crisis counselors and school personnel anticipate the impact the critical incident will have on staff members and students:

< >Who was the person or persons and were they a long time members of the school?What happened?  Murder or suicide are unexpected violent events and thus may be more difficult to deal with than death from an illness.Where did the death occur?  A death that occurs on school grounds is more difficult to handle than one that occurs off school grounds.  Seek out witnesses and offer counseling services.  Deal with personal safety issues.What other tragedies have impacted the school recently?Who was the perpetrator?  If the person believed responsible for the violent act is also a member of the school community, additional crisis planning will be appropriate.  FOLLOW-UP

 

< >Facilitate staff meetings to provide information related to the crisis.Assist teachers with students who are processing information dealing with the crisis.Refer at-risk students or staff members to crisis counselors for individual or small group intervention.Maintain a record of “Offers of Assistance” and ensure proper response to these offers.Coordinate individuals to assist in providing information and answering non-media inquiries.Provide awareness training on how to deal with hate mail (every big media event attracts such mail).Deal with the “empty desk” and locker problems   

 

ON-GOING CRISIS INTERVENTION

< >Continue to have additional support staff and outside professionals available to studentProvide a list of suggested readings to parents, teachers and students Amend crisis response procedures as necessaryBe alert to crisis anniversaries and holiday.After one week remove all memorial symbols as appropriate.  Permanent memorials are discouragedOTHER CONSIDERATIONS

 

< >The Nettleton School District campuses are closed.  This will limit media access to district facilities, staff members and students.  In the event of a media blitz, insist on united (pool) coverage.Each building should have a posted evacuation procedure including plans to evacuate playgroundsEach building crisis kit will contain updated information regarding names and contact numbers for staff members and an updated diagram of each building on all campuses.  The county 911 Emergency Center should have a copy of these diagrams, as well as transportation routes for all busesThe Food Service Director should be aware that mass care may be required to provide food for counselors, victims, emergency services and investigative personnel who are involved in response effortsThe school psychology specialists or school counselors should make resources available that focus on grief and healing. A team of mental health specialists may be utilized to review the materials for appropriate contentA twenty-four hour hot line may be set up to address community and parental concernsPROCEDURES FOR POST-INCIDENT STAFF MEETINGS

 

During the first post-incident Staff Meeting, a facilitator from the Crisis Management Team or a mental health professional designated by school administrators will:

 

< >Remind staff members that critical incident intervention procedures will be implemented as recommended in the Crisis Management Plan.Review facts of the critical incident and dispel rumorsHelp staff members process their initial reactions to the incidentDescribe the reactions students might have and discuss how teachers might handle specific situations.Provide guidelines for helping students who are traumatizedEncourage teachers to allow for a range of emotions that students may displayEmphasize the acceptability/normalcy of a range of emotions, but return smoothly to “normalcy” in classroom managementThe structure of “routine” provides security and comfort to all members of the school communityEncourage staff members to dispel rumors whenever possible and discourage any glorification of the event (this is especially important when dealing with suicide or attempted suicide)Request staff members meet thirty minutes early the next school day to review procedures and plan for the dayDetermine if an informational letter to the parents is appropriateDetermine if a “hotline” should be set up to address concerns of parents, students and community membersDetermine if law enforcement, medical personnel or other specialists should be present during the next school dayProvide stress reduction strategies for staff members to share with students.Prepare staff members for dealing with injured students who may return to school the next daySet up regular staff meetings over the next few days (not to be confused with critical incident intervention sessions which will be facilitated by a trained professional).Monitor staff members and students who may need immediate referral to a mental health professional.In case of death, provide preliminary funeral information and discuss plans on how to assist families who have been impacted by the incident 

 

 

 

 

 

FOLLOW-UP STAFF MEETINGS

< >Review the events of the day and discuss plans for the following day (regularly scheduled staff meetings will be conducted daily as deemed appropriate by school administrators, crisis response team, and mental health professionals)Ensure key school personnel attend each staff meetingReview status of referred students and staff members to ensure appropriate interventions are implementedIdentify and prioritize needs for the following dayProvide opportunities for the staff to express feelings and request supportCRISIS TEAM - FOLLOW-UP

 

< >Develop plan to address on-going concerns of students, staff, and community membersDiscuss on-going outreach to victims’ familiesDevelop plans with on-site counseling team to ensure a smooth transitionWrite a detailed summary report of events to present to administrators with recommendations provided as requestedPROCEDURES FOR SPECIAL NEEDS STUDENTS

 

SPECIAL EDUCATION/REGULAR EDUCATION

A student information sheet will be prepared by the counselor and school nurse, with assistance from the student’s teacher and other appropriate staff members. This sheet will be included in the building comprehension manual which is stored in the office “go kit”. This information will be updated at the beginning of each semester and will include:

< >Student name with picture attachedParent/guardian  and other emergency contact informationDetailed description of medical and/or mental health condition of special needs studentsMedication, including dosage and frequencyIndividual communication methods (student’s ability to communicate and style of communication, such as verbal, hand signals, writing, etc.) will be reviewed periodically to ensure building staff members are aware of specific needs that might arise in an emergency situation.  Individual staff members will be assigned to non-ambulatory students or medically fragile students on a one-on-one basis as deemed appropriate by building administrator/designee. Those campuses which house the most severe special needs students should discuss options by which IMMEDIATE and efficient transportation procedures can be implemented in the event of an emergency situation including severe weather.  Individual building plans should be reviewed annually to ensure the physical and mental needs are met appropriately. ALTERNATE EVACUATION SITES MAY BE ASSIGNED TO ENSURE MEDICALLY FRAGILE, NON-AMBULATORY/LIMITED AMBULATION AND/OR OTHER SPECIAL NEEDS STUDENTS CAN BE RELOCATED IN AN EFFICIENT TIMELY MANNER.The evacuation site(s) for these students should be stocked with emergency medical supplies that may be necessary to meet their immediate needs.At the beginning of each semester, evacuation and classroom crisis drills will be conducted to ensure students and staff members are familiar with these procedures 

 

 

 

 

 

 

 

 

 

SPECIFIC MEDICAL CONSIDERATIONS

 

CHEMICAL ATTACK/ACCIDENT

 

Indicators of Chemical Hazard

< >Blisters or rashUnexplained coughing, fatigue, dizziness, tearing in eyesUnusual liquid droplets or oily filmUnexplained animal sickness or deathUnexplained odorsIndicators of Biological Attack/Release/Outbreak

 

< >Unusual or unexplained fever, headache, chills, sweating, fatigue,Joint or muscle painRespiratory distress, difficulty talking or eating, and nauseaParalysis, diarrhea, bluish skin color, and unexplained bleeding/swelling 

 

Indicators of Radiological Exposure

Radiological devices are often referred to as “dirty bombs”.  Such devices use a conventional explosive to disperse radioactive material over a wide area.  Dirty bombs are unlikely to cause many deaths

< >Symptoms usually do not appear for 2-6 hours, even with high dosesSymptoms may include: nausea, vomiting, diarrhea, dizziness, fatigue, headachePANDEMIC FLU

 

 

PLANNING AND COORDINATION

Specific job responsibilities will be detailed in the chart presented in the Nettleton School District Pandemic Crisis Management Plan.  Administrators, the district crisis coordinator, district nursing supervisor and Department supervisors have copies of this comprehensive plan.

 

< >The Arkansas Department of Health in conjunction with the Arkansas Department of Education will be responsible for communication with appropriate federal agencies to determine when and if the Nettleton School District pandemic influenza response plan should be activated. 

 

< >In the event of a pandemic threat, the Nettleton School District will monitor student/staff absenteeism under the direction of the district’s nursing supervisor.  If the rate of absences reaches a pre-determined level, the Craighead County Health Department will review all necessary information to determine if community alerts and school closure should be appropriate. 

 

< >The Craighead County Health Department is the lead local agency for initiation of pandemic plans and responses, developing strategic priorities and overseeing the implementation of the plans and responses.  The Craighead Emergency Management office will work in conjunction with the Health Department and school district to monitor and adjust response plans as the situation dictates. 

 

< >The Craighead County Emergency Management Office will work in conjunction with the health department and school districts through the Craighead County Superintendents Association and the Crowley’s Ridge Educational Service Cooperative to address issues which impact other districts.  Memorandums of Understanding have been completed between Nettleton School District and primary partners-Valley View School District and Crowley’s Ridge Educational Service Cooperative.   

 

< >The Nettleton School District Crisis Management Team, designated central office staff, department directors, building crisis response team members and other individuals designated by the superintendent will serve in leadership roles.  All incident command positions will be determined by the superintendent or designee, assistant superintendent(s) and/or district crisis response coordinator.  During a pandemic health event, the Nettleton School District will work with other local school districts through the Craighead County Superintendent’s Association and the Crowley’s Ridge Education Cooperative to address issues which may impact other districts.  Memorandums of understanding have been completed between the Nettleton School District and primary partners – Valley View School District and the Crowley’s Ridge Education Cooperative.COMMUNICATIONS

 

The Nettleton School District will disseminate information pertaining to the pandemic event to staff members, students, parents/guardians and community members ONLY at the direction of the superintendent/or designee(s).  Of course, information related to the medical component of the pandemic event will also be provided to the public by the health department and other appropriate agencies.

 

< >Methods of communication may include but not be limited to: Nixle alerts  Print and social media Radio and television messagesAccess of Nettleton School District websiteImplementation of building level calling trees24-hour information/crisis phone system CONTINUITY OF ACADEMIC INSTRUCTION

 

At the beginning of each semester, parents/guardians and students will be surveyed to determine what percentage of the student population has access to internet capability in the home setting.  This information will be utilized to determine the extent to which additional instructional systems should be considered.

 

< >In the event of school closures, daily assignments will be available on the district website to allow parents/guardians and students access to instructional materials.  Since physical interaction will be limited, a system will be set up to ensure teachers are available to address academic issues.  The system may include but not be limited to: Skype, e-mail, text, phone and/or social media.  

 

< >With appropriate medical precautions taken, small group long-distance learning sites may be established. 

 

 

 

 

 

 

 

 

 

 

 

 

 

CONTINUITY OF OPERATIONS

< >Business operations, including payroll, may be provided off-site as deemed appropriate by the county health department.  Most school staff members receive paychecks through direct deposit.  For business transactions requiring some degree of physical contact, appropriate medical precautions will be taken under the advisement of the county health department and/or school nursing supervisor. 

 

< >Comprehensive continuity of operations plans are detailed in the COOP document available for review in the following locations:    

 

< >Nettleton School District Central OfficeNettleton School District Crisis Coordinator OfficeNutritional Services OfficeTransportation OfficeTechnology OfficeFinancial OfficeMaintenance/Custodial Office 

 

INFECTION CONTROL POLICIES AND PROCEDURES

< >Nettleton School District personnel, as directed by the district nursing supervisor and maintenance/custodial director, routinely implement infection prevention policies and procedures on every campus.  Additionally, every effort is made to implement appropriate prevention policies and procedures during extracurricular events. 

 

< >Maintenance and custodial staff members will be responsible for stocking products needed for cleaning and disinfection.  SEPARATE RECEPTACLES SHOULD BE AVAILABLE IN EVERY CLASSROOM FOR DISPOSAL OF USED TISSUES. 

 

< >Each building has policies in place for students/staff to remain home during the infectious stages of disease/illnesses in order to impede the spread of these conditions.  The school nurse has the authority to send sick children home with parent (or authorized adult) so that they will not ride the bus and risk infecting other children/staff members.INFLUENZA PANDEMIC EMERGENCY MANAGEMENT

 

District administrators, the district crisis coordinator, district nursing supervisor and all department supervisors have copies of the comprehensive Nettleton School District Continuity of Operations Plan which includes the influenza pandemic emergency management component.  Responsibilities of all administrators, coordinators and department supervisors are detailed in the comprehensive plan.

 

Staff preparedness and familiarity with protocols related to influenza outbreak events is critical to the individual staff member’s health as well as to the continuity of school district operations-specifically the education of Nettleton School District students.  In order to optimally manage the pandemic event, all staff members are responsible for fulfilling obligations detailed in the following checklist.  The duties and responsibilities listed may include but not be limited to the following:

 

CLASSROOM HEALTH MANAGEMENT

< >When the class absentee list is sent to the office each period, the teacher should also report the names of any students who they may suspect are absent due to influenza symptoms.  This information will in turn be passed on to the district nursing supervisor for possible dissemination to the county health department 

 

< >Teachers should send any student to the building nurse who displays symptoms of infection such as fever or respiratory congestion 

 

< >The classroom should be kept clean and clutter free with the aid of students enlisted, as appropriate, to help in this endeavor 

 

< >Boxes of tissues should be placed in several locations around the classroom with a separate wastebasket available for disposal of used tissues 

 

< >Provide anti-bacterial gel and ensure students use this several times a day 

 

< >Wash hands frequently, especially after handling students’ work 

 

< >The school nurse should work with the classroom teacher/aides to instruct students on appropriate hygiene practices including: frequent hand washing, maintaining a clean personal environment and stressing the importance of covering the mouth and nose when sneezing or coughing. Physical contact should be limited whenever possible during the influenza outbreakIn non-traditional classroom settings such as the gymnasium and locker rooms, procedures should also be implemented as appropriate with additional prevention/intervention practices to be determined based on the setting INSTRUCTIONAL STRATEGIES

 

< >Teachers should prepare weekly lesson plans that can be accessed by the building principal in the event the teacher is incapacitated or during an extended school closure 

 

< >Teachers should keep instructional materials for lesson planning at home for reference and utilization in the event of personal absence or school closureBUILDING ADMINISTRATOR(S) DUTIES

 

< >The building administrator should survey staff members at the beginning of each semester to determine what technology is available in their home settings (the district comprehensive plan details possible off-site instructional options in the event of an extended school closure and the options will be predicated upon staff members’ ability to access and utilize technology such as the internet, social media, Skype etc.) 

 

< >The building administrator(s) will ensure that appropriate instructional/managerial materials will be available to all staff members during the influenza pandemic event and will monitor long distance instructional procedures in the event of extended school closure 

 

< >The building administrator(s) will ensure teachers have weekly lesson plans available for implementation of off- site instructional procedures 

 

< >The building administrator(s) will daily compile data related to student and staff influenza symptoms and absenteeism and pass this information on to the district nursing supervisor. 

 

< >The building administrator will work with the school nurse and district nursing supervisor to keep parents/guardians apprised as to when students with flu symptoms should stay home from school.   

 

< >The building administrator will ensure up-to-date student/ staff member emergency contact and medical information is available 

 

< >The building administrator will ensure all internal and external pandemic-related communication is approved by the superintendent or his designee before dissemination to students or parents, staff members, community members or the media 

 

< >The building administrator will work with cafeteria staff members and custodial staff to ensure appropriate disinfection procedures and maintenance of the facilities is providedSUPERINTENDENT OR DESIGNEE(S) RESPONSIBILITIES INCLUDING BUT NOT LIMITED TO:

 

< >All internal and external communication relating to pandemic event and school schedules which includes communication with school staff members, community members, school board members, state education department, local school districts/educational cooperatives, public health agencies and other entities involved in managing this event 

 

< >Work with the Craighead County Health Department to determine when and if school closures should occur. Work with building administrators and other appropriate professionals to develop and implement the most effective alternative academic instruction procedures. 

 

< >Oversee all operations and continuity procedures as determined appropriate by the scope of the pandemic event. 

 

< >Serve as district representative on the multi-agency incident command team and designate other staff members to serve in other roles as dictated by the event. 

 

DISTRICT NURSING SUPERVISOR

< >Supervise building nurses as they provide immediate emergency care of students and staff members who become ill during school hours. 

 

< >Serve as a liaison between the Craighead County Health Department and NETTLETON SCHOOL DISTRICT superintendent/designee in matters related to the medical event. 

 

< >Review absentee rates and symptomatic data daily with substantiating documentation. 

 

< >Provide the health department with daily updates (more often if appropriate) 

 

< >Provide daily statistics to the superintendent for review and disseminate this information to building principals with his permission 

 

< >At the direction of the county health department the supervisor will apprise the superintendent and building principals of any actions which might be necessary due to a high number of cases or to comply with mandates set forth by the state or federal health officials 

 

< >Communicate with parents regarding individual cases when their child/children develops influenza symptoms 

 

< >Will educate school staff members on following hygiene best practice procedures during an influenza outbreak 

 

 

MENTAL HEALTH

< >Mental health services will be available in accordance with the district policies 

 

< >These services may include but not be limited to: utilization of the district school counselors, school psychologists, social workers and therapists with support services provided by the designated mental health agencies contracted by the school district, as well as the community mental health agency and appropriate individual mental health practitioners and faith based organizationsGUIDELINES FOR MEDIA RELATIONS

 

 

Unless otherwise noted, the superintendent/designee will serve as media spokesperson.

 

ALL MEDIA COMMUNICATIONS MUST BE APPROVED BY THE SUPERINTENDENT/DESIGNEE PRIOR TO DISSEMINATION OF INFORMATION. ALL MEDIA COMMUNICATIONS (INCLUDING SOCIAL MEDIA) MUST BE APPROVED BY THE SUPERINTENDENT DESIGNEE PRIOR TO THE DISSEMINATION OF INFORMATION PERTAINING TO THE CRITICAL INCIDENT.

 

The media spokesperson for the district should display these attributes:

< >Is comfortable before the cameraKnowledgeable about the subject matterAble to think on his/her feetFamiliar with the school district 

 

The spokesperson should:

< >Avoid speculation as to the cause of the incidentGather the factsBe truthful and give the media as much information as possible to ensure they do not report inaccurate informationAvoid “no comment” answers.  The reply can imply a lack of cooperation, lack of concern, or be viewed as an attempt to hide something 

 

It is important to remember that the print and broadcast media have the responsibility to report accurately and fairly on noteworthy events, including those that occur in your school district.  The designated media spokesperson should assist media representatives to ensure fair and accurate information is disseminated.  The media can serve as an educational and informational conduit in the immediate aftermath of a critical incident.

 

Emphasize to parents, students and staff members that they can say “No” to interviews.

 

 

 

If a media outlet reports inaccurate information, it is important that the district media spokesperson identify the reporting agency so the facts can be clarified. Never say “off the

record”, this only leads to doubts and confusion.  Report your own bad news.  Do not allow other sources to inform the media first.  Conduct frequent news conferences and try to provide new information at each briefing.

 

In the case of a major media blitz, arrange for pool coverage (one representative from print, radio, television) to minimize disruption of school district or community facilities.

 

Sample letters and media announcement templates are provided in a subsequent section of this manual.  ALL MEDIA COMMUNIATION MUST BE APPROVED BY THE SUPERINTENDENT/ DESIGNEE. 

 

MEMORIALS AND FUNERALS

 

Memorials and funeral   On-campus physical memorials and funeral services are discouraged.  It is recommended that school not be cancelled for a funeral unless no other option exists. Every situation will be reviewed on a case-by-case basis with the final decision made by the superintendent or a committee designated to make that decision.  However, with parental permission, students may be allowed to leave campus to attend memorial/funeral services held off-campus during school hours.  It is suggested that memorials be directed to a charity of the family’s choice, a general scholarship fund or to a school department of special interest to the student, staff member or family. 

 

Suicide related deaths   Memorial or funeral services following a student death by suicide will not be held on the school campus.  Specific memorialization recommendations will be determined on a case-by-case basis after consultation with family members, school staff and mental health professionals.

 

 

 

 

 

 

                                                                      

 

 

 

SAMPLE LETTERS

 

AND

 

ANNOUNCEMENTS

 

 

 

 

 

 

 

Crisis Fact Sheet

 

If the crisis occurs outside of school hours, use the pre-established calling tree to alert faculty and support staff.  Invite the staff to a meeting before the beginning of the next school day to share specific information about the crisis situation and discuss ways to assist students with any needs that may arise.

 

If a crisis occurs during school hours, the best way to communicate (if at all possible), is on a class-by-class basis.  UTILIZING THE INTERCOM SHOULD BE DISCOURAGED IN MOST CASES.   In either case, it is best to prepare a written Crisis Fact Sheet as a means to communicate information to all concerned – the school community, parents and the media.  Create this document just as soon as possible – within the first hour of the crisis, if possible.  All communication must be approved by the superintendent/designee or district crisis coordinator.

 

< >All known facts about what happened -FACTS SHOULD ALSO BE VERIFIED The status of victims and suspected perpetrator(s)Whether the school will remain open the rest of the dayWhether parents are encouraged to leave their children in schoolInformation about the counseling services being made available to students and familiesAvailability of 24/7 crisis phone consultationsTime and location of the family/community meeting to be held the first night of the crisis 

 

 

 

 

 

Sample Crisis Fact Sheet

 

On April 28th at 3:00 p.m., a fourth grade student at Sunnyside Elementary School, Nicholas Kirby (age nine) was killed at the intersection of Vine and Holly near the school.  By police report, a car ran a red light at high speed, and Nicholas was hit as he was crossing the street.  He was taken to Mountview Hospital, where he died at approximately 3:40 p.m. of internal injuries.

 

Since the accident happened close to the school, a number of students, including those on Bus #409, witnessed this tragic accident. We have arranged for a team of crisis counselors to be on campus tomorrow morning, arriving before school, and to be present every day thereafter until they are no longer needed to assist grieving and traumatized students.

 

Normal attendance is expected tomorrow morning, and classes will be in session.  A crisis counselor will be on each school bus, and the day will begin with opportunities for the students to talk about their reactions to this tragedy with the support of their teachers and crisis counselors.  Crisis counselors will assess the needs of all students riding Bus #409, as well as Nicholas’ classmates.  The absentee list will be checked throughout the day and counselors and school officials will attempt to contact the families of every student who does not attend school tomorrow to ensure student and parental concerns are addressed.

 

A family/community meeting will be held in the school’s auditorium this evening at 7:00 p.m.  This meeting is free and open to the public (with the exception of members of the media), and all concerned and/or grieving family members are encouraged to attend with children.  Counselors will be available for support, and we will discuss guidelines for parents to use in helping their children understand the tragic death and assist them with coping.  Information about the funeral arrangements will be announced at that time.

 

If you have any questions or concerns about your child’s reaction to this tragedy, please contact______________.

 

 

 

 

 

 

 

 

 

 

 

 

 

SAMPLE LETTER TO PARENTS/FACULTY

 

 

 

Use this letter as a cover sheet to a Crisis Fact Sheet

 

 

 

 

 

 

 

Dear Parents:

 

The students and staff of ____________________ School experienced a tragedy today with the death of one of our ____ grade student/faculty/staff members, (name of individual).  All of us are grieving this tragic loss.  I have attached a brief summary of the facts that we are aware of at this time.

 

To assist the students and staff to handle this loss, a special crisis support team is serving the school.  An increased level of individual and group counseling services has been made available.  We will continue to provide these services to students as long as they are needed.  You may contact the school directly (at 983-5000) to request these services for your son or daughter if you feel they are needed.

 

Please be aware that your child may experience strong feelings in response to this tragedy, including sorrow and depression as well as anger and fear.  Your child may have a special need at this time for your comfort and support; please try to be available to listen to them.

 

This is a very difficult time for all of us.  We want to be sensitive to the needs of your son/daughter.  Please call us if we can be of any assistance.

 

Sincerely,

 

 

 

 

Principal

 

 

 

 

 

 

SAMPLE LETTER FROM PRINCIPAL TO FACULTY

 

 

 

TO:      Faculty

    

FROM: Principal

 

I understand that this is a very difficult time for faculty and students.  It may be particularly difficult for some of you who knew (name of individual).  I would like to offer my condolences and assistance in any way possible.  As you may know, the District Crisis Intervention Team is here to assist us.  The school guidance counselors, psychologists, and social workers on the team are available to the faculty and students who would like to talk about their reactions to the recent event(s).

 

The team has requested that you watch for students needing assistance.  These might be students displaying behaviors that are unusual for them.  For example, they might be distraught, tearful, excessively quiet for long periods, excessively talkative, agitated, or disruptive.  In some cases, students may approach you and request help.  If such students come to your attention, please notify (contact person’s name) in ________.

 

Attached you will find a list of reactions common to the grieving process.  These are considered a normal part of grieving and should not be viewed as alarming unless they continue for an excessive length of time (e.g., more than 6 months) or significantly interfere with the student’s ability to perform in the classroom.

 

If there is anything that can be done to help you or someone else, please let me know.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Directory

 

 

Emergency Management

Mental Health Agencies

Ministry/Faith Based Organizations

Local State & Federal Resources

Emergency Disaster Resources

Local Industrial Resources

Craighead County School District Contacts

Nettleton School District Central Office

Nettleton School District Crisis Management Team

Nettleton School District Building Administrators

Nettleton Building Crisis Team Leaders/Team Members

 

 

 

EMERGENCY MANAGEMENT RESOURCE DIRECTORY

 

 

MEDIA TEAM

Media Team

Title

Phone

E-Mail

James Dunivan

Superintendent

870-351-6881

james.dunivan@nettleton schools.net

Karen Curtner

Asst. Superintendent

870-351-7722

karen.curtner@nettletonschools.net

Lacy Baker

 

 

 

Grace Peterson

Public Relations Dir.

Secondary Curriculum Director

 

Elementary Curriculum Director

 

870-351-7720

 

 

 

870-351-7040

lacy.baker@nettletonschools.net

 

 

 

 

grace.petersen@nettletonschools.net

 

Linda Graham

Crisis Coordinator

870-919-0872

linda.graham@nettletonschools.net

 

MENTAL HEALTH AGENCIES *

 

Director

Contact

Phone #

Methodist Family Health Systems

Cyndi Coleman

Angela Ford

870-273-6839

Families, Inc.

Joy Davis

Joe Branch

870-897-9323

Craighead County Crisis Response Team

 

 

870-919- 00872

Mid South Health Systems

Haydin Huckaby

Coordinator

870-219-5091

 

*In the immediate aftermath of an emergency situation ONLY these agencies will be allowed on the Nettleton campuses.  Other agencies and individuals may be asked to assist at the discretion of the superintendent/designee or crisis coordinator.

 

MINISTRY/ FAITH BASED ORGANIZATIONS

First Methodist Church

(870) 932-7479

Deliverance Family Worship Center

(870) 931-5453

Fullness of Joy Church

(870) 930-9569 / (870) 219-5024

Nettleton Baptist Church

(870) 932-4960 / (870) 897-2645

Southwest Church of Christ

(870) 932-9254

S. Caraway Baptist Church

(870) 802-0992

City Youth Ministries

(870) 932-9398

Central Baptist Church

(870) 935-1950

Christ Way United Methodist

(870) 219-2304

Nettleton Methodist Church

(870) 761-5400

Blessed Sacrament Church

(870) 931-7079

First Baptist Church

(870) 932-3456

Tim Stewart contact (870)243- 6652

 

 

 

LOCAL STATE & FEDERAL RESOURCE LIST

CITY OF JONESBORO

Phone Number

Emergency Number

Mayor of Jonesboro

870-932-1052

 

Chief of Police

Police Department

Routine Calls

Routine After Hours

 

870-935-5552

870-935-5562

911

 

City Animal Control

870-935-3920

 

Code Enforcement

870-933-4658

 

Fire Department

870-932-2428

911

Sanitation Department

870-932-7520

 

Street Department

870-932-0660

 

CRAIGHEAD COUNTY

 

 

County Judge

870-933-4500

870-243-6453

State Police

870-935-7302

911

County Highway Department

870-933-4510

 

Office Emergency Management

870-933-4575

870-926-1843

870-482-3605

County Sheriff

870-933-4551

 

Criminal Investigation

870-933-7715

 

Victim Witness Assistance

870-972-9593

 

Arkansas State University

Emergency Services Coor.

 

870-680-4705

 

870-530-4524

 

 

 

 

CRAIGHEAD COUNTY CRISIS RESPONSE TEAM (870) 930-0027

STATE OF ARKANSAS

                 Phone Number

Governor

501-682-2345

Attorney General

1-800-482-8982

 

 

 

CRAIGHEAD COUNTY SCHOOL DISTRICT CONTACT

STATE OF ARKANSAS

                 Phone Number

County Board of Education

501-682-2345

Crowley’s Ridge Educational Coop.

Director

1-800-482-8982

870-253-1881

 

     

 

 

 

EMERGENCY / DISASTER RESOURCES

 

              Phone Number

American Red Cross

870-932-3212 (Jonesboro)

501-748-1030 (State office)

Salvation Army

870-932-3785

Dept. of Emergency Management

800-322-4012 (Disaster reporting)

501-730-9750 (Main switchboard)    

Arkansas Public Safety

501-221-9100

(Report suspected terrorist activity)

Arkansas State Police

870-935-7302 (Jonesboro)

UALR Arkansas Earthquake Center

501-569-8164

(Education and Technology Transfer)

State Highway Department   

800-245-1672

(Directed to appropriate site)

870-935-6471 (Jonesboro office)

501-569-2000

(Weather related concerns)

Pandemic Flu

www.pandemicflu.gov

(School planning)

Ctr. for Disease Control and Prevention 

www.bt.cdc.gov

(Schools should be prepared)

 

 

 

LOCAL INDUSTRIAL RESOURCES

 

               Phone Number

Nestle

                  870-268-4800

Frito Lay

                  870-932-1825

Post

                  870-933-4100

Swift (Conagra)

                  870-933-0001

Pepsi

                  870-932-6649

McDonald’s (Nettleton Avenue)

                  870-935-0910

Burger King (Caraway Road)

                  870-932-0671

Front Page Café

                  870-932-6343

Sonic Drive In (Stadium Drive)

                  870-931-6433

Popeye’s Chicken

                  870-931-1116

Upper Crust

                  870-933-1990

 

 

            

 

 

 

 

NETTLETON BUILDING ADMINISTRATORS

Building

Administrator

Phone Number

Fox Meadow Elem.

Amy Floyd

870-351-7727

Fox Meadow Elem.

Darrel Dover

870-351-7726

Fox Meadow Int. Ctr.

Debra Johnson

870-351-7731

Fox Meadow Int. Ctr.

 

 

High School

Brian Carter

870-351-7728

High School

Brian Foster

870-351-7744

High School

Keith Thomas

870-206-1194

Junior High School

David Shipman

870-351-7725

Junior High School

 

 

Middle School

Greg Rainwater

870-351-4788

Middle School

Jason Smith

870-243-6399

University Heights Int.

Debbie Bean

870-219-0991

University Heights Int.

Lisa Hogan

870-897-2532

University Heights Elem.

Kelli Murray

870-530-1391

University Heights Elem.

Wade Massey

870-351-0691

Pre-K

Patsey Rook

870-253-1517

 

 

 

                 BUILDING CRISIS TEAM LEADERS

Fox Meadow Intermediate

Kim Priest

870-933-3972

Fox Meadow Elementary

Dana Sheets

870-253-4780

University Heights Int.

Cheryl Lenards

870-351-6336

Nettleton Middle School

Deborah Carl

870-530-1665

University Heights

Christina Coots

870-897-1841

Junior High School

Sharman Bell

870-926-2959

High School

Lori Clements

870-219-2169

High School/Junior High

Amy Reed

870-253-4674

Pre-K

Patsey Rook

870-253-1517

Camp Raider

Renee Robinson

870-530-3005

 

     

 

 

 

SSSS

S